AGM 2010

CAPE TOWN FAMILY HISTORY SOCIETY
Minutes of the 8th Annual General Meeting
of the
Cape Town Family History Society
held on Saturday 17th April 2010
at St John’s Church Hall, Wynberg at 2.30pm.

The Chairman, David Slingsby, presented his report [see below], and introduced and thanked the current committee. He read out the salient points from the previous minutes. Lorna White proposed that the minutes be accepted, seconded by June Hosford.

Jawn Goosen presented the financial report: The Income and Expenditure Account had been distributed to members as they arrived, and is attached herewith.

Jawn proposed that due to the costs involved, the Society should agree not to have the statements audited, on condition that the sitting committee approve the financial statements prior to each AGM. Lorna White seconded the proposal, and it was carried by a show of hands.

David Slingsby said that the current committee had indicated that they would again stand for election as is, with the proviso that Lois Harley wanted to stand down, but would carry on with running the workshops, and Jawn and Jeanette would be going on extended leave later on in the year and there would be a need to replace them. Lorna White proposed, seconded by June Hosford, that the committee continue as before.

The Chairman’s report is attached and will be published on the website. The elected committee members are also listed on the website.

The formal part of the AGM ended at 15h00.

After the guest speaker had finished his very interesting and informative talk on the “Saints” of St Helena, there were a number of lucky draws for prizes which had been sourced by Tony Allan.

 

CAPE TOWN FAMILY HISTORY SOCIETY
CHAIRMAN’S REPORT FOR 2009/2010
APRIL 2010


For the past 12 months I have had the privilege of serving as Chairperson of the Society. However the success of a society such as ours does not survive on one person and I certainly could not keep the wheels running without the assistance of wonderful working committee.
The following members served on the committee Lois Harley, Derek Pratt, Lucille Le Roux, Tony Allan, Ann Smythe, Jawn Goosen, Jeanette Goosen and Cynthia Winstanly

We have had a busy year with speakers at all our meetings which have been well attended.

Training Programmes – Lois Harley established a series of training courses organised and ran 5 courses last year and introduced 109 persons to Family History research. This almost single handed effort produced the most funds for the society’s coffers. Lois mans our ‘Help Desk’ during our meetings.
Newsletter – Derek Pratt – Portfolio for projects and editor of the Newsletter. Derek with the assistance of Sandra Cruywagen has produced a really high quality news sheet. However we do appeal to members to post news or articles however trivial they may appear to you others will be interested.
Public Relations – Lucille Le Roux – Our reception lady who looks after our PRO and membership an essential part of the team. The past year we had a membership increase of 53 to set the society’s membership to a healthy 120. We were featured twice on radio by Heart FM who with Angela Onia, we appeared on their morning show and interviewed by CTFM on their afternoon show.
Website – Tony Allen – Webmaster – our website is extremely popular and updated regularly, sponsored by RSA Web is an up to date information centre. We still require a DNA expert to look after a DNA slot.
Administration The society has been most fortunate in having capable persons to fill these tasks, Ann Smythe – Secretary and club reporter Jawn Goosen – Treasurer and guardian of our funds – a treasurer like a secretary is an essential part of any successful venture.
Refreshments Jeanette Goosen – who with Betty Nelson produces tea at every meeting,
Library Cynthia Winstanly – our librarian – Our library has grown in leaps and bounds during the past year with wonderful donations from members and purchases from the Library Funds – already we have moved from hand brought bags to the meeting to a cupboard which is now groaning with books and will soon need larger storage, an appeal however to our members please return the books the next month – books are requested by members and frankly its anti social behaviour to hang on to books and have to reminded and sometimes nagged to return the books
Conclusion – The Society has continued to operate successfully, growing in membership and expanding the interest in our hobby. During the year Annette and I accompanied by Jeanette and Jawn Goosen attended and manned a table at the GISA Heritage Day display

 

CAPE TOWN FAMILY HISTORY SOCIETY

Minutes of the 8th Annual General Meeting

of the Cape Town Family History Society
held on Saturday 17th April 2010 at St John’s Church Hall, Wynberg at 2.30pm.


1. The Chairman, David Slingsby, presented his report, and introduced and thanked the current committee. He read out the salient points from the previous minutes. Lorna White proposed that the minutes be accepted, seconded by June Hosford.

2. Jawn Goosen presented the financial report: The Income and Expenditure Account had been distributed to members as they arrived, and is attached herewith.

Jawn proposed that due to the costs involved, the Society should agree not to have the statements audited, on condition that the sitting committee approve the financial statements prior to each AGM. Lorna White seconded the proposal, and it was carried by a show of hands.

3. David Slingsby said that the current committee had indicated that they would again stand for election as is, with the proviso that Lois Harley wanted to stand down, but would carry on with running the workshops, and Jawn and Jeanette Goosen would be going on extended leave later on in the year and there would be a need to replace them. Lorna White proposed, seconded by June Hosford, that the committee continue as before.

4. The Chairman’s report is attached and will be published on the website. The elected committee members are also listed on the website.

5. The AGM ended at 3 pm and was followed by a talk on St Helena by guest speaker Mervyn Watson.

CAPE TOWN FAMILY HISTORY SOCIETY

 

MINUTES OF AN EXTRAORDINARY MEETING HELD ON SATURDAY 19 JUNE 2010 AT 2.30PM at St JOHN’S CHURCH HALL St JOHN’S ROAD WYNBERG


PRESENT
D.J. Slingsby (chair) 36 members present as per the attendance register.
PURPOSE OF THE MEETING
To consider the following proposals to change the constitution proposed by Jawn Goosen and seconded by Lucille Le Roux:
PROPOSAL 1 Clause 7 Meetings b

The format of these meetings should include the reading and acceptance of the minutes or a report of the previous meeting.

Proposed – Remove Clause

PROPOSAL 2 11. Indemnity
Add item 3
The Society shall seek to become a member of the Federation of Family History Societies (Registered Charity No. 1038721) and shall have the power to guarantee its debts in the event of its insolvency up to the sum of £1. The Society may also affiliate with other charitable organisations whose objects are deemed compatible and mutually supportive”.

Reason – The Committee wishes the Society to obtain membership to the Federation of Family History Societies an ‘umbrella’ body which shares information worldwide mainly amongst the English speaking nations. Membership would bring our society many benefits. The cost per annum at present £50-00.

The notice of the meeting having being read, the Chairman asked for any objections from paid up members to proceed with this proposals as circulated, there being no objections the Chair asked if there were any objections to the ballot being taken by a show of hands, no objections were forthcoming.
The Chairman read the proposals and outlined the reasons for the changes to the constitution.
There being no objections and no abstainers, the proposals were adopted unanimously. The Secretary was asked to re-draft the constitution noting the amendments and dated accordingly.
There being no further business the meeting was closed at 2.34pm when the normal meeting of the society resumed.